Japan Part-Time Job: Employment Contract & Documents

If you have found a part-time job in Japan, you will sign an employment contract with the company.
But that is not all. There are many other documents you need to submit to the company.

This article explains clearly what an employment contract is and what other documents you need to prepare.

>> Click here for documents needed for full-time employees

 

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■What is an Employment Contract?

An employment contract is an important document that explains how you will work at the company.

For example, it includes:
・Your salary
・Working hours
・Rules about holidays
・Company rules

Make sure you carefully check the contents before signing.
If you do not understand something, feel free to ask your company.

■Documents You Need When Working Part-Time

【Documents You Must Prepare】

・Residence Card / Passport

・My Number Card
The notification card or My Number card is required.
>> See our article about the My Number system

・Bank Account for Salary Payment
A copy of the page that shows your name is also needed.
>> See our article about bank accounts

・Japanese Phone Number
Overseas phone numbers cannot be used.
>> Learn about YOLO MOBILE, a SIM card for foreigners

・Emergency Contact
The name and phone number of a family member or friend.

 

【Documents You May Need to Prepare Depending on the Company】

・Withholding Tax Statement (gensenchoshuhyo)
Not needed for your first job but required when changing jobs.
This document shows your salary and taxes paid, given by your previous employer.

・Employment Insurance Number
Not needed for your first job but required when changing jobs.
Needed if you work more than 20 hours per week.
This 11-digit number is written on your Employment Insurance Certificate or Separation Notice.

・Pension Booklet
May be required if you work more than 30 hours per week.
If you do not have one, contact your local government office.

・Health Check Certificate
You need to have a health check and submit the certificate to your company.

・Certificate of Residence (Juminhyo)
Can be obtained at your local government office or convenience stores.
>> Learn how to get your certificate of residence

 

【Documents Prepared by the Company】

・Employment Contract
This document states your working conditions.

・Work Rules Agreement
This is to make sure you follow the company’s rules.

・Confidentiality Agreement
This prevents company information from being shared outside.

■Frequently Asked Questions (FAQ)

Q. Can I get the employment contract in English?
→ It depends on the company. If it is difficult, ask your company for help.

Q. What should I do if I cannot prepare all the documents?
→ First, contact your company. You can also get advice from your local government office.

 

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